BMW Motorcycle Club ACT


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The President's Chronicle - April 2017

11 Apr 2017 10:13 | Garry Smee (Administrator)

Dear Reader,

Welcome to the Clubs 2017-18 riding year and particularly to our newest members David Dawson and Ian Jones.  I look forward to meeting each of you on a ride or at an event and encourage other members to make them welcome.

The Club AGM was held on 2 April and whilst attending numbers were small and Committee nominations even smaller the 2017-18 Committee welcomes two new members; Bob Eccles who volunteered and elected Treasurer from (retiring) Bob Ellison and Mike Kelly who stepped up as Membership Secretary, replacing Martin Robertson.  Returning members include David Prest (Vice President), Martin Robertson (Social Secretary), Steve Hay (nominated Public Officer) and me (President, Rides & Clubs Australia Delegate).  The Club relies on volunteers for its organisation and diversity of Committee members that reflects the membership.  Send me an email if you want to get involved in your Club's operation as a volunteer and an assurance you wont be press ganged...this year.

Apologies in advance if this next paragraph doesn't apply to you, but for those that it does...the Club financial year is 1 March to 28 February as is your membership.  Your invitation to renew is bulk emailed to members 21 days before 1 March along with automated reminders.  Failure to renew by 1 March means your membership is automatically administratively suspended.  Whilst the majority of members renew using the preferred EFT before 1 March a significant portion do not or pay by cash/cheque at the AGM or informally before hand.  Whilst the Club appreciates late payer renewals they make the Treasurer, Membership Secretary and Club Administrators lives far more complicated than need be.  So please renew before 28 February 2018 and know you can always pre-pay one year in advance at any time :)

Your Club remains in good shape with a varied calendar of riding and social events and financially with a motion passed at the AGM to donate $2000 to the Royal Flying Doctor Service.  This is in addition to the $1000 raised at and donated from the Club's 2016 Kosciuszko Rally.  Why the RFDS?  Because the Committee believes the RFDS embodies the adventure riding spirit residing in all of us and a worthwhile cause among many. 

I have been on the Committee in various roles for 8+ years during which time there has been a steady drop in members attending Club rides or events and in recent years often only attracting single figure participation.  Two of the Clubs social events Christmas in Winter and Club Awards & Christmas Lunch remain popular and reflect a changing member demographic.  Whilst some members belong to other Clubs and/or ride with other groups this does increase the pressure on and reduces the volunteer incentive to organise rides and events that then only attract a small number of Club members as participants.

For 2017 this changes how future rides and events are selected, advertised and coordinated.  The committee is looking to members to nominate rides and social events, including dates and times and encourages members to volunteer in a coordinating role.  What's On will continue to list events or rides of a motorcycling nature and basic details only need to be emailed to the Social Secretary or Ride Coordinatorrespectively.

What's On remains the source of most up to date Club information and for Club Events includes the option of pre-registration.  For the majority of events this is non-binding unless prepayment is required, but does serve a vital function by assisting the organiser plan for prospective numbers, routes and advise host locations of anticipated numbers and provide specific event relevant emails.  This becomes even more important when planning smaller venues versus the larger chain restaurants and venues.

To that end the Club uses email as the most direct, timely and relevant way of contacting and updating members on changes to events and activities.  Your part is to ensure that the information the Club holds (securely) online is relevant and up to date.  The Club uses your first and surname and email as primary contact information and required under the Incorporated Associations Act 1991 to keep a physical/postal address and membership dates.  You control the remainder personal profile information and used to plan events.  The Club also has a social media presence on Facebook and via the website through a 'Blog' and pictures page.

Enjoy the ride,

Garry Smee

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